Timesheets Protocol

Please follow the timesheets protocols that are customarily followed at the client site. Please work with your Client and any Preferred Vendor to clearly understand the standard process you are required to follow for submitting timesheets. Unless the timesheets are approved online, the timesheets must bear the client’s signature. Send us the client approved/signed timesheets promptly on a Weekly/Bi-weekly/Monthly basis, depending on the prevailing practice, in order to avoid any payment-delays

1. Preferred Vendor Timesheets: If there are multiple layers of clients and vendors, you should always use the preferred vendors’ timesheets -- not the intermediate vendor’s timesheets. Please check with the client and/or the preferred vendor regarding the right template of timesheets to use.

2. Sure Tech Timesheets: If it is a direct client-assignment and the client does not offer any proprietary timesheets to use, only then, you are required to use Sure Tech Timesheets. On the other hand, if the client offers their version of timesheets, you should not use Sure Tech Timesheets. Please check with us, if you need the Sure Tech timesheets. Unless the timesheets are approved online, the timesheets must bear the client’s signature.

 3 Electronic Timesheets: If the Client wants you to enter your hours online, then you must email us the screenshots of the approved timesheets. Alternatively, you may also choose to print the online timesheets and fax it to us. Please email the electronic timesheets in tiff or jpg format only; please do not send them in bmp format or in word format. You can create a tiff or jpg file, by pasting the screenshots of timesheets into Paint program, which you can find under Accessories Program group. Please email all timesheets to timesheets@suretechinc.com, with a copy to any preferred vendor and/or intermediate vendors. While you are emailing us the timesheets, you must copy the timesheets emails to the preferred vendor in the same email, unless you are instructed to do otherwise. Please DON’T send/copy the timesheets to our individual email addresses or to payroll@suretechinc.com; but send it to the email address timesheets@suretechinc.com. All Sure Tech team members and management will automatically receive a copy of the email that you send to timesheets@suretechinc.com. We appreciate your attention regarding the matter, in assisting us to track the timesheets emails.

 4. Signed Timesheets by Fax: You must get the timesheets signed by the client, unless they are approved online. Fax the timesheets to our fax number 413 726 6001. Unless you are instructed otherwise, you should also fax the same timesheets to the preferred vendor or any intermediate vendor, in order to ensure proper and timely processing of payments.